( 2002374 )
Grade : G6
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 1 year (subject to availability of funds, satisfactory performance and continuing need for the position)
Job Posting: Jul 19, 2020, 8:25:29 AM
OBJECTIVES OF THE PROGRAMME
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
DESCRIPTION OF DUTIES
The incumbent will perform the following duties:
2.Receive, screen and route correspondence; undertake searches for information and provide background, as required; compile briefing materials needed by the Representative for use on official trips or special meetings, select and make pertinent abstracts.
3.Maintain contacts with different external partners including counterparts and officials in government institutions and diplomatic missions as needed; keep close contacts with counterparts in sister UN agencies; arrange and coordinate meetings as appropriate, maintain follow up system in relation to external contacts.
4.Draft routine correspondence, type documents and reports, some of which are confidential, prepare tables, graphs and power point presentations, review correspondence/ document for conformity with established procedures and accuracy of statements.
5.Organize the WR’s travel this includes raising travel requests in the Global Management System (GSM),requesting itineraries, obtaining visas, arranging hotel bookings, requesting security clearance, etc., and following up/keeping records on the submission of the WR’s duty travel reports.
6.Ensure timely renewal of WR’s residency permits, UN Laissez Passer and other personal documents.
7.Maintain and update the WR’s library, list of contacts of different stakeholders, technical records, reference material and confidential files(paper based and electronic copies).8.Take proactive follow-up action and keep the WR informed. Promptly route all correspondence, directives and requests to the Representative for timely action and/or signature
9.Respond and/or direct inquiries to the appropriate Unit for timely action and/or response. Maintain and organize up to date hard and electronic files for easy access and retrieval
10.Review in GSM purchase orders for catalogue and non-catalogue items, ensure adherence to WHO rules and procedures; follow up with concerned parties customs clearance, receipt of deliverables, storage, installation and finalization of payments.
11.Ensure proper maintenance of WRO equipment and report on asset inventory
Respecting and promoting individual and cultural differences
Knowing and managing yourself
Use of Language Skills
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,553 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.